Items listed here are those that required some significant action outside of the meeting. Some items from the minutes may not be listed if the action was not significant enough to warrant a listing here.
Please keep this sorted by time, oldest first, most recent last.
If you finished an item, or notice an item that should be finished, please mark the closing date, update with the resolution and move to the closed items section.
Items that did not require significant action, or where the outcome is not noteworthy should simply be removed from the items list when completed. Use your judgement.
ITEM: Wiki license OPENED: 2013-06-27 Request for translation lead to the realization we don't have a license on the wiki pages. License for future contributions will be CC-BY-SA, for existing wiki pages the situation is unclear. SFLC will be contacted for comment. Julien suggested to use MIT after last week's decision for CC-BY-SA. MIT allows us to move content from the wiki into documentation without having to worry about the license. Licensing information has been added to the wiki ACTION: Matt D to contact SFLC for pre-existing content STATUS: Pending ITEM: GSoC finance OPENED: 2013-08-08 Google provides some money to the sponsoring organisation. We need to check our status as org and whether we've gotten this in the last years and make sure we get it this year. ACTION: Stuart K waiting for reply from Google STATUS: Pending ITEM: Umbrella Organisation OPENED: 2013-08-22 To avoid future 501c3 issues, we can join an umbrella org to do the tax-related stuff for us, e.g. Software in the Public Interest, Software Freedom Conservancy, Apache Foundation, Eclipse Foundation. At the Sep 24 board meeting the board unanimously voted for SPI, but several questions still remain. One of those questions is to check if this requires a member vote. ACTION: Keith P to talk to our SFLC legal councel, Peter H to read up on the by-laws STATUS: Pending ITEM: XDC travel sponsorhip funding procedure OPENED: 2014-08-22 The board needs a better process to ack sponsorship request, waiting for board meetings is inefficient, especially as prices go up closer to the conference. For this year, process remains the same (full board vote) but we're switching to email now to reduce delays. For next year, we'll figure out a more efficient process. ACTION: Agree on a procedure at XDC 2014 STATUS: Pending
Please keep this sorted by closing time, oldest first, most recent last.
ITEM: XDC Hotel arrangements OPENED: 2013-07-25 CLOSED: 2013-08-13 Keith P arranging for a conference hotel and negotiating a price, likely around USD 80 per night. Confirmation is USD 77 per night, including breakfast. To obtain the rate, simply ask for it when booking. STATUS: Complete ITEM: 501(c)(3) OPENED: 2013-08-22 CLOSED: 2013-09-26 We lost 501(c)(3) status because the tax returns for the last 3 years didn't get filed on time. This was a surprise, but the IRS appears to be much rougher this year. SFLC advises that re-application would be hard, including the need to prove we won't miss any returns in the future. Without the 501(c)(3) we are a non-tax exempt entity Thanks to the SFLC we have re-gained our 501(c)(3) status. The reinstatement letter is dated Aug 20 2013. STATUS: Complete ITEM: Finance OPENED: 2013-08-08 CLOSED: 2013-11-15 HSBC closed our checking account with no notice. The monthly "analysis fee" used to come out of the savings account if the checking account was negative but apparently HSBC changed that without notice and then closed our account. Stuart K moved us to a new account with Bank of America, the HSBC accounts are now closed. STATUS: Complete