Normally half of the board, 4 of the 8 members, are up for election each year for a two year term. If additional vacancies are present in the board, additional members will be elected to fill the remaining portion of vacated terms.
The Members of the X.Org Foundation are eligible to vote in elections. Membership is open to individuals who have contributed to the X Window System in some way, typically code, documentation or substantive public service.
Votes are collected via a web application on http://members.x.org/ during an announced period. Each voter provides a ranked list of their preferences among the nominated candidates. The results are then tallied using the simple Borda Count method.
For example, in an election with 6 candidates, the rankings are scored as follows:
rank points 1 6 2 5 3 4 4 3 5 2 6 1 none 0
Thus, refusing to rank someone denies them any points at all. Of course each rank can be assigned to at most one candidate.
Candidates with the highest point total are elected to the board until all available seats for two-year terms are taken. If any remaining seats are open to fill vacancies, the next highest scoring candidates are elected to those until they are all filled.
There is a limit of no more than two directors affiliated with the same company or institution. Once two seats are filled with affiliates of a given entity, all further candidates from that entity are skipped over in the ranked results list.
Request for nominations
Subject: 20YY X.Org Board of Directors Elections Nomination period is NOW
We are seeking nominations for candidates for election to the X.Org Foundation Board of Directors. All X.Org Foundation members are eligible for election to the board.
Nominations for the 20YY election are now open and will remain open until 23:59 UTC on AA MONTH 20YY.
The Board consists of directors elected from the membership. Each year, an election is held to bring the total number of directors to eight. The four members receiving the highest vote totals will serve as directors for two year terms.
The directors who received two year terms starting in 20XX were $FULLNAME1, $FULLNAME2, $FULLNAME3 and $FULLNAME4. They will continue to serve until their term ends in 20ZZ. Current directors whose term expires in 20YY are $FULLNAME5, $FULLNAME5, $FULLNAME6 and $FULLNAME7.
A director is expected to participate in the fortnightly IRC meeting to discuss current business and to attend the annual meeting of the X.Org Foundation, which will be held at a location determined in advance by the Board of Directors.
A member may nominate themselves or any other member they feel is qualified. Nominations should be sent to the Election Committee at elections at x.org.
Nominees shall be required to be current members of the X.Org Foundation, and submit a personal statement of up to 200 words that will be provided to prospective voters. The collected statements, along with the statement of contribution to the X.Org Foundation in the members account page on http://members.x.org, will be made available to all voters to help them make their voting decisions.
Nominations, membership applications or renewals and completed personal statements must be received no later than 23:59 UTC on AA MONTH 20YY.
The slate of candidates will be published BB MONTH 20YY and candidate Q&A will begin then. The deadline for Xorg membership applications and renewals is CC MONTH 20YY.
Cheers, $AUTHOR, on behalf of the X.Org BoD
Email to the nominees
Congratulations, you have been nominated for the X.Org board of directors!
If you wish to apply, you are required to be current members of the X.Org Foundation. You should then submit a personal statement of up to 200 words that will be provided to prospective voters. The collected statements, along with the statement of contribution to the X.Org Foundation in the members account page on http://members.x.org, will be made available to all voters to help them make their voting decisions.
I hope you will apply!