Date is 2011-02-14, times are UTC+01.
23:02 <+alanc> good afternoon 23:02 <+mherrb> hi 23:03 <omcfadde> hello 23:04 <+anholt> hi 23:04 <+alanc> any other board members here? dberkholz ? keithp ? agd5f ? 23:04 <+anholt> keithp is off in a meeting 23:04 <+anholt> likely back soon 23:05 <agd5f> hello 23:05 <+alanc> okay, that makes 4 members present 23:06 <+alanc> and maybe a treasurer if I poke stukreit 23:07 <+alanc> so the first item on the agenda was election status - I saw the announcement this morning with 6 candidates 23:08 <+alanc> is there anything else to report or discuss? 23:08 <keithp> and now I have to head home 23:08 <keithp> change in after school schedule 23:08 <agd5f> any news on the hsbc stuff? the deadline for the 501c3 stuff is like march I think 23:11 <stukreit> hi. Last week I sent on my contact with the rep in Portland 23:11 <stukreit> .. 23:12 <stukreit> that I got her on the phone and she gave the application a nudge, so they emailed me a PIN number and still have to mail the electronic security device. 23:13 <stukreit> so, yes, "any day now", "the dongle is in the mail" 23:15 <stukreit> too bad they don't have it in a smartphone app. 23:16 <omcfadde> I'm assuming it's something like a SecurID. I guess having it as software would make it much easier to disassemble. 23:17 <+alanc> so the other thing we'd discussed last time regarding elections & the bank account was changing the bylaws to allow single-signer checks 23:17 <+dberkholz> woops. lost track of this window 23:17 <stukreit> anyway, I did nudge her that I have a deadline to make, which caused her to make a phone call, which caused an email to arrive right then. 23:17 <+alanc> I saw today we had e-mail pointing us to the .odt's for the bylaws - I know Bart had other things he wanted to change but isn't here today 23:18 <stukreit> eg the issue of allowing a single signature for the banking, which we're doing anyway 23:20 <+alanc> did anyone else want to try getting bylaw changes done in time for this election? seems like we'd be rushing to make it 23:21 <+alanc> election starts in 7 days, and runs for 7 days 23:22 <agd5f> alanc: what's involved in changing a bylaw? 23:22 <omcfadde> is voting done via these meetings, or members.x.org? 23:22 <+alanc> voting for the new board will be done on the website, via secret ballot, not irc 23:22 <omcfadde> I see. thanks for the clarification. 23:22 <+mherrb> I won't mind if we postpone this until a new proposition is really ready. no need to rush imho. 23:23 <Bart_Massey> As always, apologies for my lateness. I teach a class that comes right up to meeting time, so I tend to run over sometimes. 23:26 <+alanc> if I read the current bylaws correctly, we have to provide the amendments at least 72-hours before calling for a vote, and then need a 2/3rds majority of members to vote in favor 23:27 <+alanc> but that's assuming the online election counts as our "annual meeting" 23:28 <Bart_Massey> Sadly, I doubt the online election can count. 23:29 <+alanc> Bart_Massey: before you came in we were discussing if it was practical to have bylaw amendments ready to be voted on when the election is only 7 days away 23:29 <Bart_Massey> Probably not. Can you folks hear me at all? 23:29 <agd5f> Bart_Massey: yes 23:29 <Bart_Massey> Excellent. 23:29 <Bart_Massey> I've lost my nickserv password :-) 23:30 <+anholt> alanc: we've generally considered the xds/xdc the annual meeting 23:30 <Bart_Massey> Indeed. 23:30 <+mherrb> I don't see where article 7 says the vote has to take place during the annual meeting. 23:30 <Bart_Massey> I'd say try to get stuff ready for there. 23:30 <Bart_Massey> That's a more realistic time scale anyhow, IMHO. 23:30 <Bart_Massey> And more likely to be a reasonable crowd in some ways. :-) 23:31 <+alanc> mherrb: no it doesn't seem to, I was up on 3.9 where it talks about conduct of meetings 23:32 <+alanc> so consensus seems to be to have the new board work on bylaw amendments for a later vote, not next weeks? 23:32 <Bart_Massey> +1 23:32 <+mherrb> +1 23:33 <agd5f> either way works for me, as long as I don't have to draft it ;) 23:34 <omcfadde> +1 (I would say it's too short of a timeframe, with the board elections being at the same time) 23:34 <+alanc> okay, next item I had on the agenda was the SFLC donation - when I went back through our archives to find the amount for stuart, I found we'd discussed it and tabled it for later, and never came back to select a final number and vote on it 23:34 <agd5f> +1 23:35 * alanc clearly needs to keep better track of agenda items we table 23:35 <+dberkholz> could they or did they suggest a reasonable number? 23:35 <+dberkholz> we're just picking one out of the air 23:37 <Bart_Massey> Naw, we picked a number at one point. Apparently lost. 23:37 <Bart_Massey> After some investigation, I think we recommended $7500. 23:37 <Bart_Massey> Much of the Board wanted to do $5000, which is also fine with me. 23:37 <Bart_Massey> I wanted to do $10000. :-) 23:37 <+dberkholz> perhaps that's before their people spent lots more time working on our stuff =) 23:37 <Bart_Massey> Anyway, let's just pick a number and get this thing going. 23:38 <+dberkholz> would it be reasonable to set up an annual pledge of a smaller amount instead of a one-time donation, so it's more predictable for them? 23:38 <agd5f> $7500 seems good to me 23:38 <Bart_Massey> dberkholz: we might want to do that *also*. 23:38 <Bart_Massey> Maybe $1000 23:38 <+dberkholz> 7500 to start and then 2k/yr ongoing or so? 23:38 <Bart_Massey> Sure. 23:38 <agd5f> +1 23:38 <Bart_Massey> +1 23:39 <+mherrb> +1 23:39 <+dberkholz> alanc? 23:39 <+alanc> +1 23:39 <omcfadde> +1 23:40 <+alanc> anholt want to vote? 23:40 <omcfadde> off topic: seem to be having some weird troubles with my connection (at least new http connections won't work); so if I drop, that's probably why. 23:41 <+alanc> I'm assuming emmes isn't actually around since he's been quiet 23:41 <+anholt> +1 23:42 <+alanc> okay, will have stuart cut a check 23:43 <+alanc> only other thing I had on the agenda was Moving expo.x.org to PSU, ending MIT hosting 23:43 <+alanc> discussion on the board mailing list seemed to be in favor 23:43 <Bart_Massey> +1 23:43 <agd5f> +1 23:43 <+mherrb> +1 23:43 <+alanc> and while I'm sad we never got much use out of the Sun-donated machines, I also don't think that 6-year old hardware is worth spending much on today 23:44 <+alanc> so +1 23:45 <+mherrb> v20z/v40z where great machines but too loud :) 23:45 <omcfadde> I don't really have an opinion on this matter, but afaik everything else is hosted at PSU 23:45 <omcfadde> so +1 also 23:45 <Bart_Massey> We are putting a machine in at OSU for redundancy 23:45 <omcfadde> of course I don't know much about the network config e.g. backup dns servers... 23:46 <Bart_Massey> Keithp has started that negotiation already. 23:46 <+alanc> mherrb: that's why you put them in machine rooms, not on your desk 23:47 * alanc is only counting the votes from the current board members, not the general agreement from our general membership, though it's nice to know our members agree with us 23:47 <omcfadde> alanc: yes, sorry. marcheu just informed me about the voting. 23:47 <omcfadde> I'll shutup now :) 23:47 <Bart_Massey> no prob. :-) 23:48 <+alanc> it's okay, enthusiam and interest is a good thing 23:48 <+dberkholz> no need to shut up, just avoid the +1's =) 23:48 <omcfadde> ok 23:49 <+alanc> anything else we want to talk about today? our next meeting should be the day the election closes 23:49 <Bart_Massey> How many candidates did we get? 23:49 <+alanc> 6 23:49 <agd5f> 6 23:49 <Bart_Massey> Cool. 23:49 <+alanc> candidate statements mailed out this morning 23:49 <Bart_Massey> Nice. Thanks much to the elections cmte. 23:53 <+dberkholz> i've gotta run now 23:53 <+alanc> think it was 3 of our incumbents running for re-election, 2 former board members running to return, and 1 new candidate 23:53 <Bart_Massey> cool 23:53 <+alanc> though we may have to do the intel shuffle again 23:53 <Bart_Massey> :-( 23:54 <agd5f> http://foundation.x.org/pipermail/members/2011-February/000622.html 23:54 <Bart_Massey> Should we bump the Intel limit by 1 in the bylaws changes ? 23:54 <+alanc> (1 intel employee already on the board, 2 running for election, maximum of 2 allowed to serve) 23:54 <+anholt> I don't think we have any complaints about the limits as they are 23:54 <Bart_Massey> I'm sure. :-) 23:54 <Bart_Massey> I was thinking more of the rest of us. :-) 23:55 <+alanc> if we're keeping the board size at 8, 3 is still too small to be a majority of the membership, though it could be a majority of quorum at any given meeting 23:55 <Bart_Massey> If Intel's X developer hiring quest continues apace, most of you will be able to weasel out. :-) 23:55 <Bart_Massey> alanc: yes, that's what I was thinking. 23:56 <Bart_Massey> Anyway, if we propose the amendments separately the membership could weigh in here. 23:56 <Bart_Massey> I think it's worth at least proposing. 23:58 <Bart_Massey> motion to adjourn. 23:59 <agd5f> +1 23:59 <+mherrb> +1 Zzz 23:59 <+anholt> +1 23:59 <+alanc> see you all on Feb. 28 23:59 <+alanc> which I guess will be the final meeting of the current board 00:00 <+alanc> oh, I and I need to remind Stuart & I to get to work on the annual reports of the secretary & treasurer that are due 60 days after the end of the year