Summary of board telecon Jan 17, 2006. Attendees: Stuart Kreitman (SK) Stuart Anderson (SA) Jim McQuillan (JQ) Kevin Martin (KM) Leon Shiman (LS) (joined later) Egbert Eich (EE) Subjects: - Publication of conference summary - Board meeting with sponsors - How to deal with travel funding requests - Conferences: California FOSDEM - BoD travel expenses 1. Conference Summaries + The board decided to publish the summary of the Jan 10, 2006 confcall as prepared by EE on the x.org wiki. + Page needs to be write protected. SA created the BoD group to be able to restrict write access to the board. + BoD minutes can be linked to http://wiki.x.org/wiki/BodMinutes 2. Board sponsor meeting. + The XDevConf2006 in California provides a good opportunity to meet with the sponsors. + The board will have a face to face meeting on Tuesday, Feb 7, 2006 in San Jose, California. + It was decided to hold the Sponsors-BoD meeting on Thursday, Feb 9, 2006 from 7:30 - (apporximately) 10:00 AM. + SK will organize a meeting room in the building where the conference will take place. + The first talk on this day will be scheduled for 10:00 AM to give the sponsors and BoD members the opportunity to attend all talks. 3. Funding Request + The board has received a request for travel funding to XDevConf from Dave Airlie. Dave will give a presentation at the conference. + Funding this in full would require us to spend 1/5 of our budget set aside for this purpose. + LS will communicating with Airlie regarding air fare and other costs + LS reported that a group of X contributors at the GPLv3 meetings confirmed that a strong policy providing travel support for meeting participation was important. + LS will look for an inexpensive flight opportunity. + SK will look for an opportunity to get additional funding from SUN. + SK will look for inexpensive accomodation. 4. Conferences + SK will investigate opportunities to get local people involved in providing a better infrastructure for conference attendees. + Information about the FOSDEM meeting were exchanged. SK is interested in attending. 5. BoD Travel Expenses + LS requires funding for travel to attend the BoD meeting. + It was confirmed that BoD members who don't have other sources of funding can request support from the budget set aside for this.