Notes form X.Org BoD telecon March 21, 2006 Present: Stuart Kreitman (SK) Stuart Anderson (SA) Jim McQuillan (JQ) Jim Gettys (JG) Kevin Martin (KM) Leon Shiman (LS) Egbert Eich (EE) Topics ------ 1. Approval of minutes and notes from last meeting. 2. Changing the schedule for the upcoming election and bylaw approval. 3. Further discussion on bylaw rewwrite. 1. Minute Approval The different understandings of last weeks discussion on recreating the banner were discussed briefly. The group agreed that the points brought up last week were mere suggestions and no final decision had been made. LS will work together with Paul Swart (sponsor) on a draft. The graphics work will be prepared by Ruth Shiman. 2. Rescheduling the election process Last year the date we aimed at for holding the election was during June/July. The low turnout of the nomination process suggested that the summer month may not be the right time for an election. A lot of members seem to attend conferences or have planned vacation during this time. The board saw two possibilities to remedy this: either move the election process to an earlier time (such as May) or to a later date in the fall. The board came to the conclusion that the old board should be allowed to finish its business before summer without being hampered by the election process. Then first thing in early fall the annual board election can be held such that the new board can constitute itself and start working. In our present situation this would have the additional benefit that the schedule for the bylaw and membership agreement rewrite can be more flexible giving us more time for public review and debate. September/October seems to be a good time for the election as it seems to be suitable for people both on the northern and southern hemisphere. 3. Further bylaw discussions The initial draft of the bylaws presented by the bylaw committee is almost complete now. The majority of the board members have read the document. Issues about details in wordings and the procedures outlined in the draft were discussed and suggestions for modifications were put onto the table. Discussions are expected to continue while the bylaw committee is considering the suggested changes before the document will be passed to X.Org's legal counsel for review.