Notes from X.Org BoD telecon August 29, 2006 Present: ======== Stuart Anderson (SA) Jim McQuillan (JQ) Jim Gettys (JG) Kevin Martin (KM) Leon Shiman (LS) Stuart Kreitman (SK) Egbert Eich (EE) Topics: ======= 1. Official Financial Statement for IRS/Incorporation Filings 2. Trademark issues 3. Public By-Law Draft Discussion Announcement 4. Membership Management Infrastructure 5. Membership Application Review 6. Nomination Statements 7. Electronic Election Infrastructure 8. Administrative Issues: Mailinglist Infrastrucutre 1. Official Financial Statement for IRS/Incorporation Filings The board approved USD 2500 for an official financial statement required for IRS and Incorporation filings. Our legal advisor has (SFLC) has recommended a company to us which will provide these services for a favorable rate. The amount is below of what had been budgeted. 2. Trademark issues The letter 'X' and the term 'X11' is used in numerous contexts in the IT world. The board needs to schedule a meeting with out legal advisors so that we can discuss any legal implications on us. 3. Public By-Law Draft Discussion Announcement LS reported that the announcement for the bylaw discussion has been sent to email@example.com (via Daniel Stone) as well as to the members, the board and the sponsors. Only a few email addresses of members were not available and bounced. 4. Membership Management Infrastructure SA reported that his work on the membership management infrastructure is making progress. Some pieces are in place already and have been made available to the board members for testing. 5. Membership Application Review The new board will have to extablish procedures for membership application review. A possible solution would be to have a membership review WG that doesn't consist of board people only but of members who are not on the board also. Since there is not enough time to establish this group in time before the upcoming election the board will serve as an application review board until the new board has constituted istself. 6. Nomination Statements The election subcommittee will work out the details and send out make an announcement on Sept. 4th. This will be published to xorg@, the the members and the board. 7. Electronic Election Infrastrucutre Likewise the election subcommittee will research software for an electronic interface. It will report its findings to the board. LS had prepared the frist electronic election and was involved in the preparation of the election last year. He will recollect issues that came up and note down his experience and publish this information to the election subcommittee. 8. Administrative Issues: Mailinglist Infrastructure The issues mailman had with the security list are not related to a lack of administration but to a bug in mailman. The issues will be reported to the mailman maintainers.